PLAYHQ REGISTRATION
If you have not already officially registered via PlayHQ for either the coach or team manager’s role, please do so as a matter of priority. This ensures the Club and Association have your details on record.
You can complete your registration by selecting your role (Coach or Team Manager) and following the prompts.
You will also be prompted to add your Working With Children’s Check (WWCC), which is mandatory for you to carry out your role.
Please note that if a team does not have a team manager registered in PlayHQ by the end of grading games, teams will forfeit their games until this is done.
WORKING WITH CHILDREN CHECK – COACHES AND TEAM MANAGERS
This is a mandatory screening required by the State Government for anyone working with children, including in community sport. Please ensure you have this check and include it in your registration.
If you do not have a valid check, contact the Club immediately.
You can use the following link: https://www.vic.gov.au/working-with-children-check
Once you have a valid check, you can then add the information to the Accreditations section in your PlayHQ profile. For more details, please refer to the PlayHQ support page here.
REFUND POLICY
Our refund policy outlines the conditions under which a refund may be granted.
Please review the policy before contacting the Club.
TRAINING – COACHES
Once registration and teams are filled, you will receive a notification asking you to submit your preferred training time.
Please complete this at your earliest convenience so we can allocate a training time for your team.
FILL-INS
Any player who fills in for 3 games must register with the Club before playing a 4th game. This applies to all competitions.
Team managers must notify club admin once a player has filled in for 3 games so registration can be arranged. Penalties for non-compliance include ineligibility for finals and games being forfeited.
To register a player, please contact the Club registrar via registrar@vermontvultures.org.au.
Please refer to the Fill In Rules and Matrix below for age groups eligible to fill in if your team is short on players. Games can be forfeited if these rules are not followed.
Walkover/Forfeit guide
https://vermontvultures.org.au/walkover-forfeit-guide-via-teampay/
GAME TIMES
While it is each player’s and family’s responsibility to check their own game times, it is strongly recommended that the team manager also sends a reminder to the team (via group chat) the day before game day. Include the time and venue in the reminder, as this can help if there have been any late changes during the week.
Work with your team to ensure everyone arrives before the game starts, we recommend arriving 10 minutes early.
Team managers are asked to promptly have the team’s details entered the Game Time iPad (available at the venue front desk or scorer’s bench) or by your nominated scorer. This ensures games start on time and players don’t miss out.
GAME FEES
Game fees for the season were paid upfront as part of the registration fee.
Team managers will not need to collect money from families during the season.
COMMUNICATION WITH THE CLUB
Where possible, please have all team communication flow through the team manager, who can then contact the Club if needed.
For queries or concerns about games, players, or family matters, please go through your team manager first.
BEHAVIOUR
We ask all players, coaches, team managers, parents, and spectators to remember this is junior sport. Respect all officials, referees, stadium supervisors, and volunteers who work hard to keep games running.
During games, refrain from foul language, bullying, intimidation, or inappropriate behaviour towards anyone, including team members.
Breaches reported to the Club may result in warnings, suspensions, or other penalties.
You represent your family and our Club when attending games please set the right example.
Copies of the Codes of Conduct for players, parents, and coaching staff can be found below:
COMPETITION
You can find fixtures of both Mid-week and Saturday competitions from PlayHQ here.
KEEP UP TO DATE
For important updates including fixture changes, and reminders , please follow our Coaches and Team Managers Facebook page.
You can also stay informed via the Club’s community Facebook page and website.
Of course, reach out to the Committee if we can assist you in any way.
